HR Proposal Template

KNOW ALL MEN BY THESE PRESENTS:

This Manpower Services Agreement is made and entered into as of (Date) by and between:

::ClientCompany::, hereinafter referred to as the "CLIENT" and ::SenderCompany::, hereinafter referred to as the "CONTRACTOR";

Witnesseth:

WHEREAS, the CLIENT requires the services for a duly licensed and qualified manpower placement/agency services to process and complete his/her personnel/staffing requirements;

WHEREAS, the CONTRACTOR represents that it has the required professional skills/certifications and financial capacity to provide services to the Client;

NOW THEREFORE, the parties bind and agree to the following terms below:

SCOPING OF WORK

1. The CLIENT agrees to disclose the pertinent details of their job vacancy/staffing requirements, including the scope of work, job description, required head count, project assignment, compensation package and benefits, regularization, work schedule, applicable bonds, and tenure.
2. Upon careful examination of the documents and assessment, the Contractor should verify the CLIENT’s requirement list and submit a Job Order form/contract to facilitate the personnel requisition.

SCREENING, HIRING AND EVALUATION

3. The CONTRACTOR shall be responsible for the pooling of possible candidates for the Client’s requirement.
4. The CONTRACTOR shall conduct an initial examination/interview to shortlist the candidates. After the initial screening, the CONTRACTOR shall submit the shortlisted candidates to the CLIENT accompanied with an overview of the individual’s skills and prior experience.
5. The CONTRACTOR will be given up to thirty (30) to a maximum of sixty (60) days to provide the CLIENT with the list of candidates. If the requirement is urgent (needed less than thirty days), the CLIENT will pay the additional rate of the total contract price (10% of the professional fee) to facilitate his/her request.
6. The CLIENT will conduct the second and final interviews depending on their standard hiring process. It is the CLIENT’s discretion to which candidate they will award the position to.
7. The CLIENT will inform the CONTRACTOR of their preferred candidate. The CONTRACTOR may notify the preferred candidate regarding the Job Offer through writing (email) or phone call. In such cases that the CLIENT prefers to give the Job Offer, he/she should inform the CONTRACTOR in writing and provide a copy of the offer for the CONTRACTOR’s reference.

PAYMENT TERMS & COMPLIANCE

8. The CLIENT agrees to pay the CONTRACTOR of professional and other applicable fees stated in the pricing contract. A down payment or 30% of the total contract price will be paid to the CONTRACTOR and will form part of the full payment once the job offer is signed and accepted by the preferred candidate.
9. The down payment or 30% of the total contract price will be non-refundable upon signing this contract. For rush assignments, the down payment of 15% of the total contract price is required upon confirmation of the contract.
10. Should the CONTRACTOR fail to meet the CLIENT’s standards, he/she/they will be given prior notice five (5) business days before the deadline set in the agreement. In the case of non-compliance, the CONTRACTOR shall refund the down payment (15% for rush assignments or 30% for standard rates, whichever is applicable) of the total contract price to the CLIENT.
11. The CLIENT can withdraw the application/personnel requisition within ten (10) working days upon signing the contract. Should the CLIENT choose to cancel the job order/personnel requisition from the CONTRACTOR beyond the given period, the down payment or 30% of the contract price will be forfeited in favor of the CONTRACTOR. In the case of rush assignments, the CLIENT cannot withdraw the request/agreement and the down payment or 15% of the total contract price will be forfeited.
12. Should the CLIENT fail to pay the CONTRACTOR within thirty (30) working days upon the delivery of his/her requirements, the CLIENT will pay an additional fee or equivalent to 1% of the total contract price for penalty charges.

Whereas, both parties agree to execute this agreement by affixing their signatures in the spaces below:

_____________________________               _____________________________

                (::ClientPrimaryContactName::)                               (::SenderCompany::)

SIGNED IN THE PRESENCE OF:

_____________________________       ________________________________