Cleaning Proposal Template

Cover Letter

Office Cleaning Bid Proposal for


We wish to take this opportunity to thank you for allowing::SenderCompany:: to prepare and submit to you an Office Cleaning Bid Proposal in respect of ____________________ [NAME OF LOCATION/BUILDING FOR WHICH PROPOSAL IS SUBMITTED].

We wish to provide you with a brief history about our Company to better assist you in your decision making with respect to our proposal.  Our Company was founded in _______ [YEAR] and provides _________________________________ [DESCRIBE WHAT YOUR COMPANY DOES] services.

Each and every one of our professional cleaners/janitors are thoroughly trained in respect to each cleaning task and have each successfully completed all of the necessary safety training involved.

Our Company’s goal is to professionally clean and service each of our customer’s facilities and buildings to the best of our abilities and in the highest standard possible.

At ::SenderCompany::, we understand that our customers want as few hassles as possible and therefore ::SenderCompany:: shall provide strong management and direction for each project to ensure services are delivered to you in a smooth and hassle free manner.

We look forward to the opportunity to service your needs and become a valued partner in maintaining and improving the appearance and cleanliness of your business/building/facilities.


Services Agreement

General Provisions

::SenderCompany:: (the “Company”) agrees to provide to ::ClientCompany:: (the “Client”), all labor, supervision, materials and equipment necessary to assure the performance of the Company of the commercial cleaning services (the “Services”) for the Client.

The Services that the Company shall provide to the Client are as set out on Schedule “A” attached hereto.


The Company shall provide such Services to the Client for a period of ___________ [AMOUNT IN WORDS (___) [AMOUNT IN NUMERALS] months/years, with a commencement date of ________________ [START DATE], or at such other date as the Company and the Client in writing may agree.

The Client, at its sole option, has the right to renew or expand the scope of the Services to be provided.


The Company shall provide the Services to the Client ___________ [AMOUNT IN WORDS (___) [AMOUNT IN NUMERALS] times per week at the following days and times as set out below:

  • Monday –
  • Tuesday –
  • Wednesday –
  • Thursday –
  • Friday –
  • Saturday –
  • Sunday –

or at such other times as the Company and the Client may agree to in writing.

The Company proposes to the Client that Services shall be payable monthly to the Company at the rate of ____________ [AMOUNT IN WORDS] dollars ($______) [AMOUNT IN NUMERALS] per hour/per week/per month.

To get started, simply review and accept this proposal online via Quote Roller or print its PDF version, sign it, scan signed document and send to ::SenderEmail::

Service Schedules

Additional Services

The Company, in addition to the Services set out on Schedule “A” hereto, also can or may provide the additional services (the “Additional Services”) to the Client as follows:

Such Additional Services shall be provided to the Client upon written request to the Company, and at such time, the Company shall provide to the Client price quotes for any Additional Services requested.

Service Schedule

The Company’s cleaning staff shall perform the Services for the Client on the dates and times as agreed to between them and shall observe all the holidays of the Client.

The Company shall adopt the service schedule to meet and serve the Client’s needs and requests.


The Company will invoice the Client on a monthly basis by providing an up-to-date invoice to the Client by the _____ day of each and every month.

Any and all payments due and owing to the Company by the Client shall be paid within ____________ [AMOUNT IN WORDS] (______) [AMOUNT IN NUMERALS] days of the Company receiving such invoice.

Cleaning Supplies

The Client shall provide and maintain all necessary cleaning equipment to the Company, including but not limited to, floor machines, buffers, vacuums, maid carts, buckets, mops and brooms.  The Client shall keep all such cleaning supplies in a safe and secure location.

The Company shall ensure that it maintains at all time or times, proper safety standards in connection with the performance by Company of the Services at the Company’s location where Services are to be performed.


The Company shall at all times maintain insurance applicable to the Services being performed by the Company.  Such insurance shall include comprehensive liability coverage, property damage, Worker’s Compensation, and bonding.


The Company shall furnish to the Client a copy of such relevant insurance policies upon request of the Client.

Independent Contractor

Any and all staff or personnel supplied by the Company for the performance of the Services shall be deemed employees of the Company, and at no time shall they be considered employees or agents of the Client.

Price Increases

Any prices quoted to the Client shall remain in full force and effect for a period of ____________ [AMOUNT IN WORDS] (______) [AMOUNT IN NUMERALS] year(s).


Any agreement or agreements entered into between the Company and the Client may be terminated at any time by either party, by providing ____________ [AMOUNT IN WORDS] (______) [AMOUNT IN NUMERALS] days written notice to the other party.



Your Price Catalogue

Task                                                                         Frequency/Amount

                                                          Daily       Weekly   Monthly    Quarterly    Yearly


Services Breakdown

This area will be automatically replaced with your pricing table that you create in Step 2 of your Proposal.

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