Landscaping Proposal Template

Cover Letter

Dear ::ClientPrimaryContactName::,

At ::SenderCompany:: we pride ourselves not just on being landscape designers; we are also certified contractors as well. We specialize in the design and installation of aesthetic environments. We administer everything from dangerous tree removals to periodic maintenance. We are insured, bonded and licensed by the State of __. All our works are guaranteed!

Using our knowledge and expertise, we thoroughly evaluate every property, discuss the client’s preferred design ideas, and then provide detailed schematics and graphics so you can visualize your dream garden even before we break ground. Our prices are very competitive, our service par excellence – you can rest assured that once hired, we are always there for you!

We will help you create the most beautiful garden you desire, taking care of all the details including the final cleanup. We can even maintain your garden so you can just relax and enjoy the experience of your dream paradise!

Below you will find a list of our clients for your reference.


Executive Summary

Mission Statement

The mission of ::SenderCompany::is to create a special paradise for every client which will define their exact desire.

::SenderCompany::creates designs that add value to your real estate property. Our landscape designs do not cost – they earn! We help you conceive beautiful surroundings that increase in worth with time. We assist you in nurturing and maintaining the life of your garden. We perceive every job both as an opportunity and an obligation: to our Client, to the community, and to the environment.

Our professionalism and experience harmonize style and creativity, we provide:

  • Residential and Commercial Landscape Design and Installation
  • Sprinkler System Installation and Repairs
  • Eco-friendly Irrigation System Installation and Repairs
  • Organic Gardens
  • Outdoor Lighting Design
  • Tree Planting, Maintenance and Removal
  • Tree  and Hedge Trimming
  • Hardscaping
  • Lawn Planting and Maintenance
  • and much more

::SenderCompany::creates eco friendly and sustainable gardens, although we are equally skilled with traditional home gardens featuring flowers, herbs, shrubs as well as Japanese Zen, rock and minimalist gardens. We also design sustainable garden ideas including plant selection, drip, rain water, gray water and other eco friendly irrigation systems. Our company is a certified installer of solar powered garden lights and irrigation and sprinkler systems.

Because ::SenderCompany:: has been in the business for __ years, we have established numerous Guides and Procedures for every phase of the project. We are prepared for all situations with ready contingency plans. We have risk analysis procedures to ensure a smooth and worry free project flow. We even have a post construction maintenance and management services plan. Our team is a lean, mean well oiled machine, which can do the job cheap, safe, and fast!

It will be our pleasure to design your dream garden. Please give us a call for a free consultation.

Company Profile

Company Information

Company Name: ::SenderCompany::

Head Office Address: ::SenderCompanyAddress::

Email Address: ::SenderEmail::

Website: __

Telephone Numbers: ::SenderCompanyPhone::


1. Name: __

Contact Information:__

2. Name: __

Contact Information:__

3. Name: __

Contact Information:__


Price Comparision

Our pricing will make you smile, and our service will positively delight you! We follow strict international installation standards and only use quality materials for every project however big or small.

Total Project Cost   ::ProjectGrandTotalCost::

Industry Standards   $__

Detailed Estimation

This area will be automatically replaced with your pricing table that you create in Step 2 of your Proposal.

Landscaping Agreement

THIS LANDSCAPING AGREEMENT is entered into this __ day of __, (Year) by and between:

::ClientCompany:: hereinafter referred to as the “CLIENT” and ::SenderCompany::
hereinafter referred to as the “LANDSCAPER”


WHEREAS The CLIENT will have a landscaping Work/Project described as follows:

Work/Project: ::ProjectName::

Location: __
Duration: __

WHEREAS the LANDSCAPER is a duly and registered licensed Landscaping company.

WHEREAS the LANDSCAPER agrees to provide Landscaping service for CLIENT’S above stated Work/Project.

NOW THEREFORE both parties bind themselves and agree as follows:


1.1 Non-refundable Twenty percent (20%) of the estimated contract cost, upon approval of the Estimated Project Cost.
1.2 Fifty Percent (50%) of the estimated contract cost, at the start of the project construction.


Final Payment will be due and demandable five (5) days after the completion of the project and CLIENT’s receipt of Completion Certificate. Payment terms are available upon request.


Copyright for the Drawings and Specifications belong to the LANDSCAPER and shall not be used on any other project. The CLIENT may retain copies of the Drawings and Specifications for information and reference provided LANDSCAPER has been paid in full for services rendered under this Agreement.


Prior to the commencement of the Work the CLIENT will provide LANDSCAPER with information as to the location of property lines and all subsurface utility and service lines, including but not limited to electrical, telephone and gas lines and water and irrigation pipe-lines and conduits. LANDSCAPER may rely on the accuracy and completeness of all such information and shall not be liable for damages or costs resulting from any errors or omissions in that regard. Unless otherwise provided for herein, LANDSCAPER will be responsible for obtaining any municipal building permits required in relation to the performance of the Work.


Unless otherwise specified, all building materials provided shall be new. LANDSCAPER shall have total control of the Work and shall be solely responsible for the construction means, methods, techniques, sequences, and procedures. LANDSCAPER shall comply with all laws, rules, regulations and building and fire codes which relate to the Work including applicable health and safety legislation and shall obtain any permits or licenses necessary for its performance as at the date hereof. LANDSCAPER will also be responsible for and shall restore at its expense all damage to the property of the CLIENT caused by LANDSCAPER in the performance of the Work. LANDSCAPER agrees to remove all debris and leave the premises in broom clean condition


LANDSCAPER shall submit to the CLIENT, prior to its commencement, a schedule for the performance of the Work. If LANDSCAPER is delayed in the performance of the Work by an action or omission of the CLIENT or by circumstances beyond the control of LANDSCAPER, then the schedule shall be extended for such reasonable period as is required to accommodate for the delay.


If subsurface or otherwise concealed physical conditions at the Premises differ materially from those indicated in this Agreement or from those ordinarily found to exist in the vicinity of the Premises, including subsurface utilities, boulders, tree stumps or construction debris, then the Contract Price will be adjusted to account for any changes required to this Agreement or in the materials or method of work required to carry out the Work.


Should LANDSCAPER fail to comply with the requirements of the Agreement to a substantial degree, the CLIENT may notify LANDSCAPER in writing that LANDSCAPER is in default of its contractual obligations and instruct LANDSCAPER to correct the default within five (5) business days. If LANDSCAPER fails to correct the default in the time specified or subsequently agreed upon, the CLIENT may correct the default and deduct the cost thereof from any payment due to LANDSCAPER or terminate the Agreement. If the CLIENT so terminates the Agreement, LANDSCAPER shall be entitled to be paid for the value of all Work performed to the date of the termination.


LANDSCAPER shall maintain at its own expense Comprehensive General Liability Insurance in the minimum amount of $__ per occurrence for bodily injury, death and property damage and Automobile insurance with respect to all licensed vehicles owned or leased by LANDSCAPER and used by LANDSCAPER in the performance of the Work. Evidence of this insurance shall be provided to the CLIENT upon the request.


Changes in the Work must be requested by the CLIENT in writing. The price for a change in the Work must also be agreed to in writing. If the CLIENT and LANDSCAPER cannot agree to a price for the change in the Work the parties may agree in writing that the proposed change in the Work be performed on a time and materials basis where all required labor will be charged at a rate of $__ per hour and all material costs be subject to a handling charge of $__.


Payment for change/s in the Work will be made separately, following LANDSCAPER’s completion of the change and within five (5) days of LANDSCAPER providing an invoice for same. All invoices are due when rendered and will incur interest at a rate of 2% per month, or 24% per annum.

If because of climatic or other conditions reasonably beyond the control of LANDSCAPER the Work cannot be completed, payment in full for that portion of the Work which has been performed shall be made by the CLIENT and the CLIENT may withhold, until the remaining portion of the Work is completed such an amount sufficient and reasonable to cover the cost of performing such remaining work.


All of the prices quoted are based on cash payments.
12.1 Payment by Managers Check or Credit Card will be subject to a service charge of three percent (3%) per the amount of transaction.
12.2 Check payments are due seven (7) days before the Work/Project’s completion date.


Should the CLIENT be insolvent, be adjudged bankrupt or default in any payment described in Articles 1, 2 or 11, above, LANDSCAPER may give notice of said default to the CLIENT and should said default remain uncorrected for a period of five (5) days thereafter LANDSCAPER without further notice to the CLIENT may stop performance of the Work or terminate this Agreement such that LANDSCAPER’s obligations hereunder will be suspended or terminated without limitation, the CLIENT will have the sole responsibility to monitor and manage the safety and condition of the Premises and LANDSCAPER shall be entitled to be paid for the value of all Work performed to the date of the termination.


14.1 LANDSCAPER warrants the Work against defects in workmanship and materials for a period of one (1) year for all Softscape installations,
14.2 Two (2) years for all Hardscape installations and
14.3 Five (5) years for all interlock surfaces where Ultrabase has been used as base material.
14.4 The warranty takes effect from the date LANDSCAPER submits the invoice for final payment, provided the CLIENT has paid LANDSCAPER in full for all Work performed under this Agreement and subject to the following.
14.5 The warranty does not apply if the CLIENT is in default of this Agreement or to the effects of normal corrosion, erosion or wear and tear or against damage or deficiencies caused by the faulty operations or maintenance of the CLIENT, including the failure to properly maintain water or protect planting material.
14.6 The warranty of plant material is limited to a one-time replacement per item within the warranty period and will not apply if salt or calcium chloride is used by the CLIENT on walkways at the Premises, in the area of those walkways or driveways.
14.7 The warranty of plant material also does not apply to sod (turf), roses, annuals or bulbs.
14.8 The warranty for all low voltage bulbs endures a period of 90 days.
14.9 Upon the CLIENT providing LANDSCAPER with notice of a proper warranty claim under this Agreement, LANDSCAPER will have 30 days to respond to the warranty, or such other reasonable period of time as is required in the circumstances.


LANDSCAPER shall have the right to access the site for the purposes of taking photographs in relation to the Work both prior to and after completion of the Work and shall have and retain all copyright in said photographs which may be used by LANDSCAPER at its sole discretion in reference and promotional materials, portfolios and/or publications.

This Agreement constitutes the whole of the agreement between the parties and supersedes all prior negotiations, representations or agreements. Neither party shall assign any part of this Agreement without the written consent of the other. No act or failure to act shall constitute a waiver of any right or duty under this Agreement nor constitute an approval of or acquiescence in any breach of this Agreement unless expressly agreed to in writing by the Parties.


The LANDSCAPER will comply with all the laws of the United States of America and the State of __, all municipal ordinances and all lawful orders of police and fire departments, and will not do anything on the premises in violation of any laws, ordinances, rules or orders. If any unlawful activities by the CLIENT should occur on the premises, and the Work is cancelled, there will be no refund of any kind from LANDSCAPER to CLIENT.


Any amendment and supplement to this Agreement shall come into force only after a written agreement is signed by both parties seven (7) days before the start of Work. The amendment and supplement duly executed by both parties shall be part of this Agreement and shall have the same legal effect as this Agreement.


This Agreement shall be governed by and construed in accordance with the laws of the USA.

IN WITNESS THERE OF the parties hereto have caused this Agreement to be duly executed on their behalf by their duly authorized representative as of the date first set forth above.

← All proposal templates
Quote Roller lets you create professional great looking online proposals in minutes. Win more deals and save time. Sign up FREE →